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Shift rota generator
Make a fair shift schedule for your team with days off, ready to print or open in Excel.
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- Works on any device
About Shift rota generator
Builds a shift schedule for your team with days off spread out, and lets you print it or open it in Excel. Fair rotation means no one always gets weekends or the early start. Check local rules for rest periods between shifts before you finalise the rota.
How to use Shift rota generator
- Enter your team members and the shifts needed.
- Set days off and rules you want applied.
- Generate the rota and print it or open it in Excel.
Why use this tool?
- Private: everything happens in your browser. Nothing you enter is uploaded.
- Free, with no sign-up, no watermark and no limit on how often you use it.
- Works on phones, tablets and computers: Android, iPhone, Windows, Mac and Linux. Nothing to install.
- Free to embed on your own website, with a ready-made code to copy.
- Available in 10 languages.
Also known as
Frequently asked questions
How do I keep shifts fair?
Rotate weekend and late shifts evenly among staff and give everyone a similar number of days off. Share the rota early so people can swap by agreement.
Can I edit the rota after it is made?
Open the exported file in Excel and adjust it there. For swaps, check that nobody ends up with too many shifts in a row, then share the updated version with the team.
How far ahead should I publish a rota?
Share it as early as you can, ideally a couple of weeks ahead if your work allows, so people can plan their lives. Local rules may require a minimum notice, so check yours.
Is Shift rota generator free?
Yes. Shift rota generator on Toolipedia is free to use, with no sign-up and no watermark.
Is it safe to use?
Yes. Everything is worked out in your browser, and nothing you enter is sent to our server.
Does it work on my phone?
Yes. It works in any modern browser on Android and iPhone, as well as on tablets and computers. There's nothing to install.
Do I need an account?
No. Just open the page and use the tool. There's no sign-up and no email needed.
Can I put Shift rota generator on my own website?
Yes. Use the Embed on your site button under the tool to copy a short piece of code and paste it into your page. It is free, needs no account, and the tool keeps working inside your page.